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Graduation certificate collection arrangement for SUMMER CONGREGATION graduates of Class of 2025

For graduates attending the VIRTUAL Winter Congregation on June 10, 2025

Start date for collection (or dispatch) of graduation certificate Venue Documents required for in-person collection of graduation certificate
From 2 p.m. of June 10, 2025 (Tue) (Hong Kong Time) onwards 

Academic Services Office

(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)

 

For graduates attending the IN-PERSON Summer Congregation, the graduation certificates will be available for collection in accordance with the following schedule:

Faculty Category of graduates Start date for collection (or dispatch) of graduation certificate Venue Documents required for in-person collection of graduation certificate
Architecture Postgraduates

From July 11, 2025 (Fri) onwards

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates

From July 17, 2025 (Thu) onwards

Academic Services Office
​(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Arts Postgraduates

From July 17, 2025 (Thu) onwards

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates

From July 22, 2025 (Tue) onwards

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Business and Economics Postgraduates

From July 9, 2025 (Wed) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)

 
Undergraduates

From July 15, 2025 (Tue) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)

 
Education Postgraduates (including PGDE graduates in June 2025)

From July 23, 2025 (Wed) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates From July 24, 2025 (Thu) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Engineering  Postgraduates

From July 28, 2025 (Mon) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates From July 30, 2025 (Wed) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”)

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Law Postgraduates

From July 16, 2025 (Wed) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”)

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates From July 21, 2025 (Mon) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Medicine  Postgraduates

From July 14, 2025 (Mon) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates From July 18, 2025 (Fri) onwards 

Academic Services Office
(Location and Office Hours – refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Science Postgraduates

From July 24, 2025 (Thu) onwards 

Academic Services Office
(Location refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates From July 29, 2025 (Tue) onwards 

Academic Services Office
(Location refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Social Sciences Postgraduates

From July 21, 2025 (Mon) onwards 

Academic Services Office
(Location refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted)
Undergraduates From July 25, 2025 (Fri) onwards 

Academic Services Office
(Location refer to “Contact ASO”) 

HKID card / Mainland Resident ID card / Passport

(electronic copy is not accepted

Please note that

• due to tariff, SF Express service to the US has been suspended. Graduates may use Hong Kong Post but there will be delay due to custom clearance.
• Hong Kong Post requires more time to deliver mail to Macau and destinations in the Mainland China.

If you are in urgent need of the graduation certificate, please consider collecting your graduation certificate in person or authorize a delegate to collect the graduation certificate on your behalf as it takes time for mail to reach its destination.

If you wish to appoint an authorized delegate to collect the graduation certificate on your behalf or request the graduation certificate to be sent to you by mail, please complete the procedures online under the section "Arrangement for the Collection of Graduation Certificate" at https://www.ase.hku.hk/asoffice/.

In case the congregation ceremony is cancelled due to bad weather, the certificate collection schedule for the Faculty concerned will subject to change and the revised certificate collection schedule will be announced through the ASO website under the section "Arrangement for the Collection of Graduation Certificate" at https://www.ase.hku.hk/asoffice.

A paper folder will be provided for you to keep the graduation certificate. To save the environment, you are most welcome to bring along your own certificate holder or to make donation to the University for a certificate holder, details are available at  http://www.newgrads.alumni.hku.hk/.

June 30, 2025